There is a variety of mistakes that employees commit when they are carrying out their tasks. Nevertheless, it is possible to get rid of these mistakes by issuing staffs with clear instructions. Work instructions ought to give employees a hint on how their tasks should be carried out. Work instructions should have an agenda and avoid instances in which employees can feel confused. How effective work instructions are based on the content and form. In order to formulate work instructions that are effective, you should apply the guidelines described below.
You should keep them simple. In case you find yourself having long sentences when writing work instructions, it should imply that you need to stop. In case you find it hard to explain the instructions with simple words, you may not have fully comprehended it. You should make sure that all the employees can understand the work instructions you have created. You should thus keep off the use of unnecessary words, technical terms as well as complex sentences. The sentence you write should be in their simplest form.
Ensure you hire an expert. There are individuals with much expertise in coming up with instructions and the most appealing thing is that they always look forward to helping you. You need to ensure that the professional has been providing services of work instructions writing to other customers whose needs were similar to yours. This will enable you to know that the person has what you need. In addition, the expert will give details that help you to avoid guesswork and misconception while giving you an idea of how to do it.
Ensure you incorporate visual. In today’s world, people like visual things. A big percentage of your employees will not be interested in seeing very long texts and will most likely pretend not to know of its existence. You thus should create work instructions that incorporate visual. You can shoot photos of different steps involved in executing a task and take a film of somebody doing it then use these for your work instructions. Including visual is among the chief ways of being assured that work instructions do not only attract the attention of all the employees by also followed.
You should ensure that work instructions are consistent and credible. You are not simply creating work instructions without caring a little. However, if the instructions seem inaccurate and unhelpful to the employees, they will be viewed like any other good idea they do not have to care about. You should consult from experienced employees regarding how a task should be performed. To ensure consistency, work instructions should also align with the skills of employees.